Preparation for your next conference

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6 minutes
21st of January 2023

Attending a conference can be overwhelming, with a lot of information to absorb in a short period of time. To make the most of the event, it is important to arrive prepared. This includes researching speakers and attendees, practicing active listening and good interpersonal communication, and avoiding common mistakes.

One of the most important ways to be prepared is by having a digital business card. These cards can be a valuable tool for networking at conferences. By using a digital business card, you can take advantage of its various features and stand out at your next conference.

Do I even need a digital business card at a conference?

Of course you do! As the world becomes increasingly digital, it is important to adapt and embrace technology in various aspects of life, including currency, signatures, and even business cards. Spreadly is a leading provider of digital business cards, offering fully customizable and easily shareable cards that can help you manage your professional connections. If you are still hesitant about abandoning paper business cards, consider the benefits of using a digital version at your next conference. Digital cards are quick to create, cost-effective, and environmentally friendly, making them a smart choice for modern professionals.

Every Information on your digital business card can be updated easy and quick

Digital business cards offer the convenience of being able to make quick and easy updates in real-time. This means that you don't have to worry about shipping delays or outdated information on your business card. When you exchange digital business cards with another Spreadly user, any changes you make to your card will automatically be reflected in their contact list. This feature makes it easy to keep your information up-to-date and ensures that you and your contacts always have the most current details on hand.

Customize Your Digital Business Cards for Different Occasions

It is important to tailor the information you share and the way you represent yourself based on the person you are interacting with. Digital business cards allow you to easily create and manage multiple cards for different purposes, such as events, networking, work, and personal connections. With a digital business card subscription, you can create an unlimited number of cards to ensure that you are prepared for any situation. This flexibility allows you to tailor your business cards to the specific needs and preferences of your audience.

Make contacts with your card

Individuals are 14 times more likely to follow up after receiving a digital business card as opposed to a paper one. This is likely due to the low percentage of paper business cards that actually end up in a contact list.

Digital business cards, on the other hand, seamlessly integrate into one's workflow, making it easier to establish connections. In addition to being able to make more connections with digital business cards, they also offer the added benefit of better organization of contacts.

Track who you have met at that conference

Reliance on data is crucial for informed decision-making, but relying on paper business cards limits access to such information. Digital business cards, on the other hand, offer in-app analytics, allowing you to gain insight into how people use and interact with your business cards. This can be a valuable tool for staying up-to-date and making data-driven decisions.

Make an impact for a sustainable world

Digital business cards are an eco-friendly alternative to traditional paper cards. They do not require printing or shipping, resulting in a significantly lower carbon footprint. Consumers and businesses are increasingly aware of the need to make environmentally conscious decisions, and switching to digital cards is an easy way to contribute to this effort. Spreadly users have already made a difference by adopting digital cards, and you can too.

5 easy steps to make a digital business card for your next conference

1. Create an account

Creating the perfect business card for events starts with signing up for a Spreadly account. You can do this easily through our website. With the free plan, you'll have access to all the tools you need to create and share digital business cards. This includes the ability to create your personal card and to share it via QR code, Google or Apple Wallet or Links

For even more customization options and access to all of Spreadly's premium features, consider upgrading to Spreadly Enterprise or Pro. In addition to the free features, you'll get an unlimited number of cards, the ability to customize your card even more and much more. To view the full list of extended features and sign up, visit the Pricing page.

2. Create your personal card

At conferences, hundreds of business cards are exchanged, but only the most memorable ones are effective in making a lasting impression. To make your card stand out, consider creating a new card specifically for networking or for the event you are attending.

Start by including the five essential elements of every business card, but don't stop there. Customize your card design, add videos, and change the color to make it truly unique. By putting in a little extra effort, you can create a business card that stands out from the rest and get many new contacts as a results.

3. Share your card

With a fully polished virtual business card, it's time to start sharing it with others. The great thing about digital business cards is that they can be shared in many different ways. Spreadly allows you to share your card using Google or Apple Wallet, QR codes, link, with our NFC Cards and more. You have a wide range of options for sharing your digital business card, so choose the method that works best for you and your recipient.

4. Organize your contacts

To get started, create a card for each event you attend and link the contacts you meet at that event to the event card. You can also add notes to each contact to record your conversations and other important information. Using custom tags can also help you categorize your contacts based on their relationship to you, such as a networking connection, potential client, or co-worker. This way, you can easily group and manage all the people you meet.

You can also scan all paper business cards and transform them into digital business cards, so you save the information of people who still use paper business cards too.

5. Learn more about digital business cards

There is still more to learn about digital business cards and how they can be useful at conferences and events. If you want to fully understand the ins and outs of virtual business cards, check out our comprehensive guide. It covers everything you need to know about digital business cards.

What you should do after the conference

After attending a conference and making new connections, it's important to review and follow-up in order to make the most of the experience.

First, take some time to reflect on what you learned and who you met. Make notes in your address book and add tags to help you remember important details and follow-up with new contacts. Then, send a quick message to follow-up with those new connections in the days following the event.

Finally, use the insights you gained from this conference to plan ahead for future events. Make a list of what worked well and what you need to remember or prepare for next time. Digital business cards can be helpful in organizing and keeping track of new connections, making post-conference follow-up and planning easier.

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