Centralized, automated email signature management
Centrally manage your email signatures by setting up individual employee email signatures with banners and legal disclaimers. Works with Microsoft 365, Exchange Online and Google Workspace
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Customer story
Save time & stay compliant with centralized email signature management
Managing email signatures and ensuring all employees use the correct one often requires manual work by employees or complex policy and script management by IT teams. Spreadly simplifies the creation, automates the distribution, and ensures all data is up to date.
Sync with your HR data
Connect Spreadly with your HR data sources (Entra ID, Google Workspace Directory, BambooHR, Personio) to keep your email signatures up to date with your trusted source of truth.
Apply signatures automatically
Installing and using Spreadly doesn't require any interaction from your users. The email signature is applied automatically, eliminating the need for additional tools or steps that could be overlooked.
Preview on device
Thanks to our integrations with Outlook, Outlook Mobile, and Gmail, your users can see and optionally choose which email signature to use.
Automated
Provide individual email signatures
No manual insertion:
Email signatures are automatically provided to each user and added to their emails. Any changes to the email signatures are updated in real-time for all users.
Signatures for every purpose:
Depending on date, location, department, role, or group, individual elements of the email signature can be displayed differently (e.g., various banners) or entirely customized (e.g., for subsidiaries).
Always up-to-date information:
Thanks to our integration with Entra ID (Azure Active Directory), all user information is always current. Thanks to our custom templating engine, all user details and custom fields can be utilized.
Simplified
Easily create email signatures
Simple and Powerful:
Create your own email signatures with our editor, including a real-time preview. With a wide range of customization options, you can tailor your design to meet your specific needs.
Template Library:
Starting from scratch isn't always necessary. That's why we offer a library of various templates that can be used with just one click. Save time and use them as a source of inspiration.
Placeholders and Logic:
With our dynamic placeholders and logic modules, you can create highly adaptable signatures. In addition to standard placeholders, we support group queries, addresses, and even date-based decisions, such as adding holiday greetings.
Integrated
Always up-to-date
Automatic Import:
All your user data is automatically imported from Microsoft and kept up to date. You can choose which data to share with Spreadly. If your employees' data is more accurate in another system, you can connect to a variety of HRIS options instead.
Custom Fields:
In addition to importing default user fields, you can create custom fields, import them, or allow users to set individual values, such as their LinkedIn profile. You can also define a fixed set of fields for user groups based on location or department.
User Photo Import:
Automatically import user photos into Spreadly to make email signatures even more personalized by adding user avatars.
Multi-Platform
Email signatures for PC, Web, Mac, iOS and Android
Zero-Click Add-In:
The Outlook Add-in works automatically, inserting email signatures without requiring any user interaction. This allows your users to continue using the tools they’re familiar with, without needing to learn a new system.
Works on Outlook Mobile:
Our email signatures are compatible with Outlook for iOS and Android, ensuring your users have their signatures with them on the go, seamlessly transitioning between desktop and mobile.
Offline Native
Our email signatures are designed to display flawlessly across platforms, even without an internet connection or with tracking protection enabled. We ensure your design is delivered exactly as intended, without requiring the recipient to click additional buttons.
Engage
Use your reach
Prominent Promotion:
Add banners, buttons, links, and other elements to your email signature to promote upcoming events, share your latest report, or highlight open positions. Since emails are read thoroughly and sent to various recipients daily, they serve as a powerful marketing channel with extensive reach.
Context-Specific Content:
Tailor promotional materials based on the context of your email (e.g., Sales, HR, or Marketing). This ensures consistent brand identity and eliminates the need for users to manually update their signatures with the latest campaigns.
Analyze and Grow:
Gain insights into the performance of your campaigns through detailed analytics. Use A/B testing to refine your approach and better understand what your audience wants, helping you optimize future campaigns.
Got curious?
Get a glimpse of the simplicity and power of our solution
Security
Your data is our priority
SSO, SCIM and RBAC
Single Sign-On integrations, SCIM provisioning, and Role-Based Access Control ensure seamless compliance with your IT guidelines.
GDPR compliant
We are fully GDPR-compliant, operate exclusively on data centers managed by EU companies, and provide a Data Processing Agreement by default for our customers.
ISO27001 certified
Our ISO 27001 certification provides external validation that we process and manage your data securely and in compliance with industry standards.
Price
Transparent prices, no hidden fees
Team size:
users
Billing:
Yearly (20% off)
Monthly
Quarterly (5% off)
Yearly (20% off)
3 years (40% off)
Basic
Manage email signatures in one place—intuitive, customizable, and works with Microsoft 365.
$1.26 per user
monthly
$1.18 per user
monthly
$1.06 per user
monthly
$0.94 per user
monthly
$0.82 per user
monthly
$0.62 per user
monthly
$0.50 per user
monthly
$0.38 per user
monthly
$1.19 per user
monthly, billed quarterly
$1.12 per user
monthly, billed quarterly
$1.00 per user
monthly, billed quarterly
$0.89 per user
monthly, billed quarterly
$0.77 per user
monthly, billed quarterly
$0.59 per user
monthly, billed quarterly
$0.47 per user
monthly, billed quarterly
$0.36 per user
monthly, billed quarterly
$1.00 per user
monthly, billed yearly
$0.95 per user
monthly, billed yearly
$0.85 per user
monthly, billed yearly
$0.75 per user
monthly, billed yearly
$0.65 per user
monthly, billed yearly
$0.50 per user
monthly, billed yearly
$0.40 per user
monthly, billed yearly
$0.30 per user
monthly, billed yearly
$0.75 per user
monthly, billed 3 years
$0.71 per user
monthly, billed 3 years
$0.63 per user
monthly, billed 3 years
$0.56 per user
monthly, billed 3 years
$0.48 per user
monthly, billed 3 years
$0.37 per user
monthly, billed 3 years
$0.30 per user
monthly, billed 3 years
$0.22 per user
monthly, billed 3 years
Centrally managed email signature
One email signature template
Control your branding, including logos, fonts, and colors
Legal disclaimers on every email
Consistent signatures across all devices, including mobile
A library of professionally designed signature templates
30 days free trial
No credit card required
Standard
Manage email signatures in one place—intuitive, customizable, and works with Microsoft 365.
$2.00 per user
monthly
$1.90 per user
monthly
$1.70 per user
monthly
$1.50 per user
monthly
$1.30 per user
monthly
$1.00 per user
monthly
$0.80 per user
monthly
$0.60 per user
monthly
$1.90 per user
monthly, billed quarterly
$1.80 per user
monthly, billed quarterly
$1.61 per user
monthly, billed quarterly
$1.42 per user
monthly, billed quarterly
$1.23 per user
monthly, billed quarterly
$0.95 per user
monthly, billed quarterly
$0.76 per user
monthly, billed quarterly
$0.57 per user
monthly, billed quarterly
$1.60 per user
monthly, billed yearly
$1.52 per user
monthly, billed yearly
$1.36 per user
monthly, billed yearly
$1.20 per user
monthly, billed yearly
$1.04 per user
monthly, billed yearly
$0.80 per user
monthly, billed yearly
$0.64 per user
monthly, billed yearly
$0.48 per user
monthly, billed yearly
$1.20 per user
monthly, billed 3 years
$1.14 per user
monthly, billed 3 years
$1.02 per user
monthly, billed 3 years
$0.90 per user
monthly, billed 3 years
$0.78 per user
monthly, billed 3 years
$0.60 per user
monthly, billed 3 years
$0.48 per user
monthly, billed 3 years
$0.36 per user
monthly, billed 3 years
Incl. all Basic features
Unlimited email signature templates
Unique signatures for different departments and teams
Target recipients with specific signatures and banners
Schedule signatures and campaign banners
Signature usage metrics and engagement dashboards
30 days free trial
No credit card required
HR Integrations add-on
Sync your employees' data from an HR tool with Spreadly to eliminate manual updates.
$62.50
monthly
$59.38
monthly, billed quarterly
$50.00
monthly, billed yearly
$37.50
monthly, billed 3 years
Simplify your processes and create seamless, impressive email signatures.
FAQs
Frequently Asked Questions
How does Spreadly integrate with Microsoft 365 for managing email signatures?
Spreadly transfers signatures directly to Outlook via an add-in, allowing users to view and select their signatures while composing emails. Spreadly establishes a secure connection to Microsoft 365 through Entra ID, meeting all data protection and security requirements.
Is my company's data secure when using Spreadly?
Yes. Spreadly prioritizes data security at every stage. All data is transmitted using end-to-end TLS encryption. Additionally, modern firewalls, intrusion prevention systems (IPS), and active DDoS protection safeguard your environment from cyberattacks.
What is the Spreadly Add-In for Outlook?
The Spreadly Add-In for Outlook allows users to select and apply email signatures directly while composing emails in their Outlook client. The add-in supports platforms such as Outlook for Windows, Outlook for macOS, Outlook Web App (OWA), and mobile devices (iOS and Android). With the add-in, users can choose from various signature templates while drafting emails, ensuring maximum flexibility while maintaining consistent corporate identity. For administrators, the add-in offers the advantage of centralized deployment and management. This reduces IT efforts while ensuring company-wide signature policies are enforced across all devices and messages.
Where does Spreadly get its user data?
Spreadly obtains user data through various methods. For larger organizations, we recommend connecting via SCIM (System for Cross-domain Identity Management) to Entra ID, allowing you to specify which users, groups, and attributes (e.g., name, address, phone) should be shared with Spreadly. This enables you to roll out Spreadly selectively for specific user groups initially. If your user data is more complete in other systems, such as BambooHR or Personio, these can also be integrated with Spreadly. All data is securely stored in compliance with data protection and security standards.