Spreadly Is Now Listed in the HiBob Marketplace

In this article:

• What the integration does
• Why this matters for HR and People Operations
• Why the marketplace listing matters
• Built for European companies
• Getting started

Every HR team knows the problem: employee data lives in one system, and the things employees actually use, such as email signatures, business cards and contact details, live somewhere else. Someone updates a job title in the HR platform, and it takes days or weeks before it shows up in the email signature, on the business card and in the CRM. Usually, nobody owns that gap.

Spreadly is now listed in the HiBob Marketplace. The integration connects HiBob with Spreadly so that employee data flows into the tools your people use every day, without manual copying and without IT tickets.

What the integration does

HiBob is an HR platform that holds the core employee record: name, role, department, office location, contact details and more. Spreadly builds on that record in two areas.

• Email signature management: Spreadly generates consistent, brand-compliant email signatures for every employee and keeps them current. When HiBob changes a role, a phone number or a location, the signature updates centrally. Marketing can roll out a new campaign banner to the entire company in one step, and legal disclaimers can be applied by department or region. Nobody has to edit a signature by hand, and nobody has to remember to do it.
• Digital business cards Each employee receives a digital business card generated from the same HiBob data. The card can be shared by link, QR code or NFC, and it always reflects the current record. When someone changes roles or leaves the company, the card is updated or deactivated automatically, which matters more than most companies realize: outdated contact information on a card is a small but constant credibility problem.

Both features run from one data source. That is the point. Consistency comes from the single source of truth, not from a policy document that people ignore.

Why this matters for HR and People Operations

Most HR departments do not think of email signatures as an HR topic. They should. A signature is the most frequently seen piece of corporate communication an employee produces, and it carries the company's brand, legal wording and contact information to every recipient. Getting it wrong at scale is expensive, and getting it right manually is almost impossible in a company of more than a few dozen people.

The same logic applies to onboarding and offboarding. A new hire should be able to send a correctly branded email and hand over a working business card on day one. A leaver's contact details should disappear from circulation on the day they leave. Connecting these processes to the HR system removes the handoffs that usually fail.

Why the marketplace listing matters

The HiBob Marketplace is where HiBob customers look for tools that extend the platform. A listing there means Spreadly has been reviewed as a partner application and can be connected to HiBob directly, rather than through custom development or a manual CSV export. For our customers, that shortens setup time and keeps the data flow inside an integration they already trust.

For us, it means we can meet HR teams where they already work. Many of our customers have been asking for exactly this: a way to connect their HR data to signatures and business cards without building anything themselves. The marketplace listing makes that possible in a standard, supported way.

Built for European companies

Spreadly is headquartered in Munich and operates across Europe, with a current focus on DACH, Italy, France and Spain. The product is designed around European requirements, including GDPR-compliant data handling. Employee data is used only to generate and maintain signatures and cards, and companies control which fields are synchronized.

Getting started

Companies that use HiBob can find Spreadly in the HiBob Marketplace and connect it to their HiBob instance. From there, the setup covers which employee fields to sync, which signature layouts and business card templates to use, and which departments or locations receive which design. Most of the configuration is done once. After that, the system runs in the background.

If you already use HiBob and want to stop maintaining signatures and business cards by hand, this integration is the fastest way to do it.

Spreadly is a B2B SaaS platform for digital business cards, lead capture and email signature management. Learn more at spreadly.app.