How Menzies LLP Modernised Their Digital Identity at Scale

The Challenge

As a firm of over 1000 people, Menzies LLP needed a scalable, professional way to manage digital business cards across the organisation. Their commitment to sustainability had already driven a move away from single-use printed cards — but finding the right digital alternative proved difficult. Previous platforms struggled to deliver branded templates that worked at scale, lacked support for multiple admin users, and offered no clear process for issuing and sharing cards efficiently. Menzies needed a solution that gave administrators full brand control while remaining simple enough for every employee to adopt without friction.

Why Menzies chose Spreadly

Spreadly offered Menzies LLP a digital business card system that delivered:

• Intuitive multi-admin setup and management across a large organisation
• Fully customisable, on-brand templates for wallet cards and digital profiles
• Seamless automation with their HR platform (Bob) for instant new starter onboarding
• A lead capture and connect feature giving employees visibility of their own contacts
• Responsive, hands-on support throughout setup and beyond

The Implementation

Setting up Spreadly across Menzies was straightforward. The platform's integration with their HR system, Bob, meant new starters were automatically added with pre-populated profile information — ready for an admin to review, apply a branded template, and share in minutes. The trial process, managed closely with their Spreadly representative Alessio, allowed the team to test the platform exactly as they would use it in practice, giving full confidence before going live. From day one, the card creation process was faster, clearer, and more consistent than anything they had used before.

The Results

Menzies LLP has completely moved away from single-use printed cards. Employees now share professional digital cards instantly, with wallet cards and profiles that reflect the firm's brand with strong customisation options. Admins maintain full control over templates and branding, while employees can log in independently to view their leads and update permitted fields — reducing the administrative burden on the brand team without sacrificing consistency. Any profile changes made through Bob are reflected automatically, keeping contact information accurate across the board.

The Impact

Spreadly has transformed how Menzies LLP manages professional networking at scale. The HR automation alone has significantly reduced the time and effort required to onboard new starters with digital cards. The lead form and connect feature have added real value for employees, enabling instant email connections and giving individuals visibility of their own networking activity. Combined with a platform that simply makes sense and a support team that responds quickly and clearly — Menzies now has a professional, efficient, and sustainable solution their people are genuinely enjoying.

Key Features Used:

• Branded template management across 1000+ users
• HR platform automation (Bob integration)
• Wallet cards and digital profiles
• Lead capture and connect feature
• Multi-admin management

Spreadly has been easy to set up and manage across our organisation. We previously tried other platforms but struggled with member usability, creating branded templates that work for us, managing multiple admins, and having a clear process for issuing new digital cards. It has streamlined this card creation process significantly, with a platform that just makes sense.

Lily Haddrell, Brand & Design Manager

Summary

Menzies LLP replaced a fragmented, unsustainable process with a streamlined digital solution. With Spreadly, they achieved full brand control at scale, automated onboarding through HR integration, eliminated printed cards entirely, and gave over 1000 employees a professional, easy-to-use networking tool.