Digital business card on iPhone 14

Email signatures for Microsoft 365 & Outlook

Centrally manage your email signatures by setting up individual employee email signatures with banners and legal disclaimers.

Leading companies rely on us

American Express Global Business Travel logo
ASMPT logo
Dennemeyer logo
EGYM logo
Marc O’Polo logo
Merz Aesthetic logo
MSD logo
OpenTable logo
REMAX logo
Sixt logo
Start2 Group logo
TeamViewer logo
Technische Universität München logo
Telekom logo
Texas National Bank logo
Ubisoft logo
vodafone logo
Volkswagen Financial Services logo
Wilderness International logo
Yelp logo
American Express Global Business Travel logo
ASMPT logo
Dennemeyer logo
EGYM logo
Marc O’Polo logo
Merz Aesthetic logo
MSD logo
OpenTable logo
REMAX logo
Sixt logo
Start2 Group logo
TeamViewer logo
Technische Universität München logo
Telekom logo
Texas National Bank logo
Ubisoft logo
vodafone logo
Volkswagen Financial Services logo
Wilderness International logo
Yelp logo
Live Demo

Get a glimpse of the simplicity and power of our solution

Uniformed design
Saves time
Use your reach
 
Email signatures for Microsoft 365: Provide individual email signatures
Automated

Provide individual email signatures

No manual insertion: Email signatures are automatically provided to each user and added to their emails. Any changes to the email signatures are updated in real-time for all users.
Signatures for every purpose: Depending on date, location, department, role, or group, individual elements of the email signature can be displayed differently (e.g., various banners) or entirely customized (e.g., for subsidiaries).
Always up-to-date information: Thanks to our integration with Entra ID (Azure Active Directory), all user information is always current. Thanks to our custom templating engine, all user details and custom fields can be utilized.
Email signatures for Microsoft 365: Easily create email signatures
Simplified

Easily create email signatures

Simple and Powerful: Create your own email signatures with our editor, including a real-time preview. With a wide range of customization options, you can tailor your design to meet your specific needs.
Template Library: Starting from scratch isn't always necessary. That's why we offer a library of various templates that can be used with just one click. Save time and use them as a source of inspiration.
Placeholders and Logic: With our dynamic placeholders and logic modules, you can create highly adaptable signatures. In addition to standard placeholders, we support group queries, addresses, and even date-based decisions, such as adding holiday greetings.
Email signatures for Microsoft 365: Always up-to-date
Integrated

Always up-to-date

Automatic Import: All your user data is automatically imported from Microsoft and kept up to date. You can choose which data to share with Spreadly. If your employees' data is more accurate in another system, you can connect to a variety of HRIS options instead.
Custom Fields: In addition to importing default user fields, you can create custom fields, import them, or allow users to set individual values, such as their LinkedIn profile. You can also define a fixed set of fields for user groups based on location or department.
User Photo Import: Automatically import user photos into Spreadly to make email signatures even more personalized by adding user avatars.
Email signatures for Microsoft 365: Email signatures for PC, Web, Mac, iOS and Android
Multi-Platform

Email signatures for PC, Web, Mac, iOS and Android

Zero-Click Add-In: The Outlook Add-in works automatically, inserting email signatures without requiring any user interaction. This allows your users to continue using the tools they’re familiar with, without needing to learn a new system.
Works on Outlook Mobile: Our email signatures are compatible with Outlook for iOS and Android, ensuring your users have their signatures with them on the go, seamlessly transitioning between desktop and mobile.
Offline Native Our email signatures are designed to display flawlessly across platforms, even without an internet connection or with tracking protection enabled. We ensure your design is delivered exactly as intended, without requiring the recipient to click additional buttons.
Email signatures for Microsoft 365: Use your reach
Engage

Use your reach

Prominent Promotion: Add banners, buttons, links, and other elements to your email signature to promote upcoming events, share your latest report, or highlight open positions. Since emails are read thoroughly and sent to various recipients daily, they serve as a powerful marketing channel with extensive reach.
Context-Specific Content: Tailor promotional materials based on the context of your email (e.g., Sales, HR, or Marketing). This ensures consistent brand identity and eliminates the need for users to manually update their signatures with the latest campaigns.
Analyze and Grow: Gain insights into the performance of your campaigns through detailed analytics. Use A/B testing to refine your approach and better understand what your audience wants, helping you optimize future campaigns.
Security

Your data is our priority

SSO, SCIM and RBAC
GDPR compliant
ISO27001 certified
Price

Transparent prices, no hidden fees

Team size:
users
Billing:
Yearly (20% off)
Email signatures
Manage email signatures in one place—intuitive, customizable, and works with Microsoft 365.
Starting from
$2.00 per user
monthly
$1.90 per user
monthly
$1.70 per user
monthly
$1.50 per user
monthly
$1.30 per user
monthly
$1.00 per user
monthly
$0.80 per user
monthly
$0.60 per user
monthly
$1.90 per user
monthly, billed quarterly
$1.80 per user
monthly, billed quarterly
$1.61 per user
monthly, billed quarterly
$1.42 per user
monthly, billed quarterly
$1.23 per user
monthly, billed quarterly
$0.95 per user
monthly, billed quarterly
$0.76 per user
monthly, billed quarterly
$0.57 per user
monthly, billed quarterly
$1.60 per user
monthly, billed yearly
$1.52 per user
monthly, billed yearly
$1.36 per user
monthly, billed yearly
$1.20 per user
monthly, billed yearly
$1.04 per user
monthly, billed yearly
$0.80 per user
monthly, billed yearly
$0.64 per user
monthly, billed yearly
$0.48 per user
monthly, billed yearly
$1.20 per user
monthly, billed 3 years
$1.14 per user
monthly, billed 3 years
$1.02 per user
monthly, billed 3 years
$0.90 per user
monthly, billed 3 years
$0.78 per user
monthly, billed 3 years
$0.60 per user
monthly, billed 3 years
$0.48 per user
monthly, billed 3 years
$0.36 per user
monthly, billed 3 years
Email signature management
Logos, Banner and Social Media Icons
Different Templates
Usage Insights
Microsoft 365 Add-in
Placeholders & Conditions
30 days free trial
No credit card required

HR Integrations add-on

Sync your employees' data from an HR tool with Spreadly to eliminate manual updates.
$62.50
monthly
$59.38
monthly, billed quarterly
$50.00
monthly, billed yearly
$37.50
monthly, billed 3 years

White Labeling add-on

Customize the Spreadly interface to fit your company's brand.
$125.00
monthly
$118.76
monthly, billed quarterly
$100.00
monthly, billed yearly
$75.00
monthly, billed 3 years
Simplify your processes and create seamless, impressive email signatures.
FAQs

Frequently Asked Questions

How does Spreadly integrate with Microsoft 365 for managing email signatures?
Is my company's data secure when using Spreadly?
What is the Spreadly Add-In for Outlook?
Where does Spreadly get its user data?