Email signatures for Microsoft 365 & Outlook
Centrally manage your email signatures by setting up individual employee email signatures with banners and legal disclaimers.
Start for free
No payment required.
Leading companies rely on us
Live Demo
Get a glimpse of the simplicity and power of our solution
Uniformed design
Our email signature software ensures a consistent and unified appearance for all users without sacrificing design quality.
Saves time
Your admins can update signatures in minutes, and changes become available to your users within seconds.
Use your reach
Let your email signature be a powerful marketing channel by adding your social media, marketing documents or surveys.
Automated
Provide individual email signatures
No manual insertion:
Email signatures are automatically provided to each user and added to their emails. Any changes to the email signatures are updated in real-time for all users.
Signatures for every purpose:
Depending on date, location, department, role, or group, individual elements of the email signature can be displayed differently (e.g., various banners) or entirely customized (e.g., for subsidiaries).
Always up-to-date information:
Thanks to our integration with Entra ID (Azure Active Directory), all user information is always current. Thanks to our custom templating engine, all user details and custom fields can be utilized.
Simplified
Easily create email signatures
Simple and Powerful:
Create your own email signatures with our editor, including a real-time preview. With a wide range of customization options, you can tailor your design to meet your specific needs.
Template Library:
Starting from scratch isn't always necessary. That's why we offer a library of various templates that can be used with just one click. Save time and use them as a source of inspiration.
Placeholders and Logic:
With our dynamic placeholders and logic modules, you can create highly adaptable signatures. In addition to standard placeholders, we support group queries, addresses, and even date-based decisions, such as adding holiday greetings.
Integrated
Always up-to-date
Automatic Import:
All your user data is automatically imported from Microsoft and kept up to date. You can choose which data to share with Spreadly. If your employees' data is more accurate in another system, you can connect to a variety of HRIS options instead.
Custom Fields:
In addition to importing default user fields, you can create custom fields, import them, or allow users to set individual values, such as their LinkedIn profile. You can also define a fixed set of fields for user groups based on location or department.
User Photo Import:
Automatically import user photos into Spreadly to make email signatures even more personalized by adding user avatars.
Multi-Platform
Email signatures for PC, Web, Mac, iOS and Android
Zero-Click Add-In:
The Outlook Add-in works automatically, inserting email signatures without requiring any user interaction. This allows your users to continue using the tools they’re familiar with, without needing to learn a new system.
Works on Outlook Mobile:
Our email signatures are compatible with Outlook for iOS and Android, ensuring your users have their signatures with them on the go, seamlessly transitioning between desktop and mobile.
Offline Native
Our email signatures are designed to display flawlessly across platforms, even without an internet connection or with tracking protection enabled. We ensure your design is delivered exactly as intended, without requiring the recipient to click additional buttons.
Engage
Use your reach
Prominent Promotion:
Add banners, buttons, links, and other elements to your email signature to promote upcoming events, share your latest report, or highlight open positions. Since emails are read thoroughly and sent to various recipients daily, they serve as a powerful marketing channel with extensive reach.
Context-Specific Content:
Tailor promotional materials based on the context of your email (e.g., Sales, HR, or Marketing). This ensures consistent brand identity and eliminates the need for users to manually update their signatures with the latest campaigns.
Analyze and Grow:
Gain insights into the performance of your campaigns through detailed analytics. Use A/B testing to refine your approach and better understand what your audience wants, helping you optimize future campaigns.
Security
Your data is our priority
SSO, SCIM and RBAC
Single Sign-On integrations, SCIM provisioning, and Role-Based Access Control ensure seamless compliance with your IT guidelines.
GDPR compliant
We are fully GDPR-compliant, operate exclusively on data centers managed by EU companies, and provide a Data Processing Agreement by default for our customers.
ISO27001 certified
Our ISO 27001 certification provides external validation that we process and manage your data securely and in compliance with industry standards.
Price
Transparent prices, no hidden fees
Team size:
users
Billing:
Yearly (20% off)
Monthly
Quarterly (5% off)
Yearly (20% off)
3 years (40% off)
Email signatures
Manage email signatures in one place—intuitive, customizable, and works with Microsoft 365.
Starting from
$2.00 per user
monthly
$1.90 per user
monthly
$1.70 per user
monthly
$1.50 per user
monthly
$1.30 per user
monthly
$1.00 per user
monthly
$0.80 per user
monthly
$0.60 per user
monthly
$1.90 per user
monthly, billed quarterly
$1.80 per user
monthly, billed quarterly
$1.61 per user
monthly, billed quarterly
$1.42 per user
monthly, billed quarterly
$1.23 per user
monthly, billed quarterly
$0.95 per user
monthly, billed quarterly
$0.76 per user
monthly, billed quarterly
$0.57 per user
monthly, billed quarterly
$1.60 per user
monthly, billed yearly
$1.52 per user
monthly, billed yearly
$1.36 per user
monthly, billed yearly
$1.20 per user
monthly, billed yearly
$1.04 per user
monthly, billed yearly
$0.80 per user
monthly, billed yearly
$0.64 per user
monthly, billed yearly
$0.48 per user
monthly, billed yearly
$1.20 per user
monthly, billed 3 years
$1.14 per user
monthly, billed 3 years
$1.02 per user
monthly, billed 3 years
$0.90 per user
monthly, billed 3 years
$0.78 per user
monthly, billed 3 years
$0.60 per user
monthly, billed 3 years
$0.48 per user
monthly, billed 3 years
$0.36 per user
monthly, billed 3 years
Email signature management
Logos, Banner and Social Media Icons
Different Templates
Usage Insights
Microsoft 365 Add-in
Placeholders & Conditions
30 days free trial
No credit card required
HR Integrations add-on
Sync your employees' data from an HR tool with Spreadly to eliminate manual updates.
$62.50
monthly
$59.38
monthly, billed quarterly
$50.00
monthly, billed yearly
$37.50
monthly, billed 3 years
White Labeling add-on
Customize the Spreadly interface to fit your company's brand.
$125.00
monthly
$118.76
monthly, billed quarterly
$100.00
monthly, billed yearly
$75.00
monthly, billed 3 years
Simplify your processes and create seamless, impressive email signatures.
FAQs
Frequently Asked Questions
How does Spreadly integrate with Microsoft 365 for managing email signatures?
Spreadly transfers signatures directly to Outlook via an add-in, allowing users to view and select their signatures while composing emails. Spreadly establishes a secure connection to Microsoft 365 through Entra ID, meeting all data protection and security requirements.
Is my company's data secure when using Spreadly?
Yes. Spreadly prioritizes data security at every stage. All data is transmitted using end-to-end TLS encryption. Additionally, modern firewalls, intrusion prevention systems (IPS), and active DDoS protection safeguard your environment from cyberattacks.
What is the Spreadly Add-In for Outlook?
The Spreadly Add-In for Outlook allows users to select and apply email signatures directly while composing emails in their Outlook client. The add-in supports platforms such as Outlook for Windows, Outlook for macOS, Outlook Web App (OWA), and mobile devices (iOS and Android). With the add-in, users can choose from various signature templates while drafting emails, ensuring maximum flexibility while maintaining consistent corporate identity. For administrators, the add-in offers the advantage of centralized deployment and management. This reduces IT efforts while ensuring company-wide signature policies are enforced across all devices and messages.
Where does Spreadly get its user data?
Spreadly obtains user data through various methods. For larger organizations, we recommend connecting via SCIM (System for Cross-domain Identity Management) to Entra ID, allowing you to specify which users, groups, and attributes (e.g., name, address, phone) should be shared with Spreadly. This enables you to roll out Spreadly selectively for specific user groups initially. If your user data is more complete in other systems, such as BambooHR or Personio, these can also be integrated with Spreadly. All data is securely stored in compliance with data protection and security standards.